Please review the Student Recital Scheduling Policy before beginning the process of planning your student recital.
A Step-by-step Guide to Planning Your Student Recital
Revised September 23, 2021
Step 1: Meet with your studio instructor
Meet with your studio instructor first to discuss repertoire and other recital details, including recital hearings, dress rehearsals, and committee members.
Step 2: Request your date
NOTE: Recital scheduling requests are only allowed in the first two weeks of each quarter. The system will close and show no available dates after this window. Please contact the Production and Events Manager via email if you need to schedule after week 2. An additional $30 fee will be incurred.
Go to ucsb-music.appointlet.com (note there is no “www” in the URL) to see available dates. Contact your studio instructor, recital committee members, and collaborators and agree on one of the available dates. Select your date and click through to the form and enter all of the information to submit your request for approval.
Times listed are recital start times, but you will have access to the hall one hour before your start time. Recitals are scheduled in 3-hour blocks to allow for 30-40 minutes of setup/warmup, 20-30 minutes for audience entry, 90 minutes for performance (including intermission), and 30 minutes for strike/teardown.
Step 3: Recital Fee, Dress Rehearsal Scheduling, and SRSA form
Once a final date has been approved, students must fill out and submit the Student Recital Scheduling Approval (SRSA) form and pay their standard recital fee of $80 by check made out to “UC Regents” to the Production and Events Manager. Students may also schedule a dress rehearsal by going to ucsb-music.appointlet.com and selecting the Dress Rehearsal option.
Step 4: Perform your recital hearing
In order to perform your recital, you must pass your recital hearing, complete your recital hearing approval forms, and submit them to the appropriate Staff Advisor and the Production and Events Manager. Undergraduate students must fill out the Senior Project, Audition/Jury, and Composition Approval Form. Graduate students must fill out the Graduate Recital Audition Form.
Step 5: Request publicity
After completing Step 4, you now have the option of publicizing your recital via the Department’s website, newsletter, and social media channels. Please submit a Student Recital Publicity Request Form (please complete with your ucsb.edu email address) at least two weeks prior to your event to formally request publicity. For more details on how to request publicity, please consult the Student Recital Publicity Guide. The earlier you submit your materials the more options you will have for publicity. Student recital publicity requests submitted less than 10 business days prior to the event will be considered on a case-by-case basis. Please contact the Department’s Marketing and Communications Manager with any questions.
Step 6: Submit program information
The Department of Music designs and prints (if requested) all student recital programs. All program information (including text and translations for vocalists) should be emailed to the Marketing and Communications Manager at least 10 business days prior to your event. Please consult the Student Recital Publicity Guide for more information on how to submit program materials. The Department of Music has transitioned to a digital program format for student recitals. Programs will be made available online via a QR code and a direct link to the program on the event page on the Department of Music's website. Programs will only be printed if requested by the student.
Step 7: Plan your reception (optional)
If you would like to host a reception after your recital, please indicate whether or not you will need tables when requesting your recital date via ucsb-music.appointlet.com. Department of Music staff, ushers, and techs are not responsible for setting up or cleaning up your reception. Please make appropriate arrangements with friends or family.
Step 8: Perform your recital
You will have access to your venue 60 minutes prior to your recital start time, depending on the scheduling limitations for that day. This time is intended for set-up and warm-up. You will be assigned a 90-minute time slot for your performance, intermission, stage changes, stage entrances/exits, and cleanup. Depending on scheduling limitations for that day, you may be asked to clear the hall directly following your event to make room for the next performer. Please be considerate of other performers and clean up the green room and reception area following your event.
Step 9: Submit final recital form
Once you perform your recital, you must complete your post-recital forms and submit them to the appropriate Staff Advisor and the Production and Events Manager. Undergraduate students will have already filled out the Senior Project, Audition/Jury, and Composition Approval Form (see Step 4). Graduate students must fill out the Graduate Recital Form.