Recital Scheduling

A Step-by-step Guide to Planning Your Student Recital

Step 1: Meet with your studio instructor

Meet with your studio instructor first to discuss repertoire and other recital details, including recital hearings, dress rehearsals, and committee members.

Step 2: Find a recital date

Contact your studio instructor, recital committee members, and collaborators. Find a date listed as "Available Recital Block" on this calendar. Find two dates that suit all people involved. NOTE: the calendar shows availability of Karl Geiringer Hall. If you would like to use a different space (Room 1145 or Lotte Lehmann Concert Hall) or request a different date, please contact the Production and Events Manager directly. 
 
Performance start times are 1 hour after the beginning of the listed schedule blocks (i.e. a block starting at 6:30 is for a 7:30 start time). Recitals are scheduled in 3 hour blocks to allow for 30-40 minutes of setup/warm up, 20-30 minutes for audience entry, 90 minutes for performance (including intermission), and 30 minutes for strike/teardown.

Step 3: Schedule your recital and dress rehearsal

NOTE: Recital scheduling requests are only allowed in the first two weeks of each quarter. Any recital scheduling requests outside of this window will incur an additional $30 fee.
 
Email your chosen dates to the Production and Events Manager and set up a meeting to book your date, schedule your dress rehearsal, and receive blank forms to sign. 
 
Once a date has been determined, students must fill out and submit the Student Recital Scheduling Approval (SRSA) form and pay their standard recital fee of $80 by check made out to “UC Regents” to the Production and Events Manager in order to schedule their recital.
 
All students: Once dates have been selected, you must fill out a Concert Equipment Request Form (CERF) and submit it to the Production and Events Manager. Please refer to the department’s piano policies for more details on piano use.

Step 4: Perform your recital hearing

In order to perform your recital, you must pass your recital hearing, complete your post-recital hearing approval forms, and submit them to the appropriate Staff Advisor and the Production and Events Manager. Undergraduate students must fill out the Undergraduate Audition / Composition Portfolio / Senior Project Form. Graduate students must fill out the Graduate Recital Audition Form

Step 5: Request publicity

After completing step 4, you now have the option of publicizing your recital via the Department’s website, newsletter, and social media channels. Please submit a Student Recital Publicity Request Form (please complete with your ucsb.edu email address) at least two weeks prior to your event to formally request publicity. For more details on how to request publicity, please consult the Student Recital Publicity Guide. The earlier you submit your materials the more options you will have for publicity. Student recital publicity requests submitted less than two weeks prior to the event will be considered on a case by case basis. Please contact the Department’s Marketing and Communications Manager with any questions. 

Step 6: Submit program information

The Department of Music designs and prints all student recital programs. All program information (including text and translations for vocalists) should be emailed to the Marketing and Communications Manager at least two weeks prior to your event. Please consult the Student Recital Publicity Guide for more information on how to submit program materials.

Step 7: Plan your reception (optional)

If you would like to host a reception after your recital, please indicate whether or not you will need tables on your Concert Equipment Request Form (CERF). Department of Music staff, ushers, and techs are not responsible for setting up or cleaning up your reception. Please make appropriate arrangements with friends or family.

Step 8: Perform your recital

You will have access to your venue 60 minutes prior to your recital start time, depending on the scheduling limitations for that day. This time is intended for set-up and warm-up. You will be assigned a 90-minute time slot for your performance, intermission, stage changes, stage entrances/exits, and cleanup. Depending on scheduling limitations for that day, you may be asked to clear the hall directly following your event to make room for the next performer. Please be considerate of other performers and clean up the green room and reception area following your event.

Step 9: Submit final recital form

Once you perform your recital, you must complete your post-recital forms and submit them to the appropriate Staff Advisor and the Production and Events Manager. Undergraduate students will have already filled out the Undergraduate Audition / Composition Portfolio / Senior Project Form (see Step 4). Graduate students must fill out the Graduate Recital Form