Academic Matters

Undergraduate Students

Senior Projects, Auditions, Compositions & Recitals

Guidelines by Area

Senior Project Form
Prior to registering for 192A, the Senior Project Advisor and student should review the Senior Project Guidelines and fill out the Senior Project Form as an agreement of the expected project. Return the Senior Project Form to the Undergraduate Advisor to receive an approval code for 192A. 

End of year auditions, or junior and senior recitals/composition approval.
To be initiated after any end of year auditions, recital or composition portfolio has been satisfactorily performed and passed. Digital copy of programs should be attached.

PLO Assessment Form (all areas) 
A Google Form to be completed by each Audition, Jury or Recital committee member, after a BM audition, jury or recital performance. Sophomore Juries and Senior Recitals should include Program Notes and attach to the PLO assessment Form.

Undergraduate Recital Jury
To be completed after each BM recital (Junior or Senior) jury has been  passed, initiates recital scheduling and publicity authorization, if appropriate.


Distinction in the Major Completion Form


Incomplete Form (to be initiated by the student)

Grade Dispute Policy & Procedure

Course Admin

Late Add, Retroactive Add and Drops

Responding to Distressed Students

Distressed Students Protocol
A PDF document providing essential guidelines for assisting distressed students.

Student Mental Health Coordination Services (SMHCS)
A readily accessible single point of contact for individuals concerned about a student in distress. Coordinators will consult about a student, provide referrals to campus departments, develop action plans, and follow up with students, staff, and faculty, as appropriate.


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Diversity, Equity, and Inclusion

The Department of Music at UCSB is committed to creating an environment where all are welcomed regardless of race, ethnicity, gender, age, religion, language, abilities/disabilities, sexual orientation, gender identity, socioeconomic status, or national origin. We strive to engage with all students, colleagues, patrons, musical cultures, and repertories with respect and humility, and with an awareness of the privilege and power that are associated with working in a university and belonging to certain identity groups. We recognize that the study of music at U.S. universities is embedded within a history of colonialism, imperialism, and discrimination and commit ourselves to work to understand this history, to mitigate its effects, and to cultivate a climate and pedagogy of inclusivity and care. 

We aspire for the Music Department to be a place that recognizes music’s multiple forms and meanings, and connects music to a broader understanding of the world. Our faculty, staff, and students commit to listening and growing in our perspectives and working for change that fosters diversity of people and experience. In keeping with the mission of the University of California, we hope to encourage the free and open exchange of ideas, equity in access and resources, and we strive to foster an environment that includes traditionally underrepresented cultures in our teaching, research, performance, and other professional endeavors.

Please visit the department's Diversity, Equity, and Inclusion page or UC Santa Barbara's Diversity, Equity, and Inclusion website to learn more.


Campus Resources

All resources can be found on the department's Diversity, Equity, and Inclusion Resource page.

Office of Student Conduct
The UCSB Student Conduct Code exists to support the standards of social and academic behavior to uphold an environment conducive to student learning. This covers both academic and behavior issues. Anyone may request a consultation with the Office of Student Conduct to discuss a concern. Speaking with someone in the Office of Student Conduct does not obligate the person to file an official report; investigations do not begin unless and until an official written concern is filed. Make a Report

Ombuds for Faculty
The ombuds addresses workplace issues, interpersonal conflict, academic concerns, policy questions, and many other problems, whether as a first step, last resort, or at any point along the way.

Academic Senate
The Senate enables the faculty, through the principle of shared governance, to exercise its right to participate in the University's decisions.

Additional Resources

Course Administration

Course Scheduling Policy (owned by the Registrar's Office) - This policy governs the scheduling of all general assignment and departmentally controlled rooms for primary and secondary courses within the academic curriculum. Outlines days and times courses can be offered.

Quarterly Class Offerings & Change Requests - Overview and requesting changes to curriculum plan (course being offered, seat numbers, quarter offered, faculty changes, etc.).

Creating a New Class - Information needed to submit for Senate approval of a new course.

Obtaining GE approval for Classes - Instructions and form to apply for a course to count as a GE.

Waiver of Liability, Assumption of Risk & Indemnity Agreement Form


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Production and Events

Event Scheduling, Equipment, and Publicity 

Event Checklist Form

This form is designed to cover all event logistics including scheduling, equipment requests, and publicity.

For details on faculty event publicity, you can visit the faculty event publicity guide.

For student recitals, see "A Step-by-step Guide to Planning Your Student Recital"

UC Santa Barbara Visual Identity Resources

University Letterhead
The university has created three different types of Microsoft Word letterhead templates, which are available for download from the University's Visual Identity Folder on Box. Google Docs users can access the same UC Santa Barbara template designs by choosing "New" > "Google Docs" > "From a template" in your Google Drive account. Customized versions of the UC Santa Barbara Microsoft Word templates with Department of Music contact information are available in the Department of Music's Visual Identity Folder on Box. Note: Per the university's guidance, please keep in mind that the University of California, Santa Barbara seal is typically reserved for official communications from the Chancellor’s office, legal documents, financial documents, awards, and other formal university communications.

Email Signature Generator
This tool prompts you to confirm and/or edit the contact information you would like to feature in your emails and simultaneously displays a branded and stylized signature that you can copy and paste into the appropriate settings of your email application. Set up instructions are provided for Gmail, Outlook, and Apple Mail. Access the Email Signature Generator with your UCSB Net ID and password.

PowerPoint Templates
Microsoft PowerPoint templates are available in a standard (4:3) print-friendly format, as well as a widescreen (16:9) format for screen-only presentations. The type is pre-set to Century Gothic, campus colors are built into the theme, and there are various slide layout options to choose from. Access those templates in the University's Visual Identity Folder on Box. Google Slides users can access the same template designs by choosing "New" > "Google Slides" > "From a template" in your Google Drive account.

Business Card Templates
Business cards are available via Gateway (please contact the Financial Analyst to place your order). When choosing your design in Gateway, please select either the Modern 1, 2, or 3 design template. Please note: the Department of Music does not provide business cards for faculty, staff, or students. If interested, you must purchase the cards using your own funds. Business card templates are also available via MOO, a leading provider of quality business stationery. Instructions on how to order business cards via MOO can be found in the University's Visual Identity Folder on Box.

Zoom Virtual Backgrounds
UC Santa Barbara has created a variety of Zoom virtual campus backgrounds, available in the University's Visual Identity Folder on Box.

A complete overview of the new visual identity and additional resources can be found at

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